Business Software Made Easy - Time Saving Tips

Too many filters

Sat, 12 Aug 2006 15:35:50 GMT

June 27 2005

Q: My company has a firewall that includes a Junk Mail Filter. We use Outlook 2003 which also has a Junk Mail Filter feature. Consequently, many 'friendly' emails are diverted into the Outlook Junk Mail folder. How can I turn this feature off?

A: The Junk Mail filter feature is great if you have a stand-alone computer, but becomes redundant if you have a filter that your IT department has installed or even if you installed a 3rd party filter like Norton Anti-Spam, McAfee Anti-Spam, or similar). Here's how to turn-off the Junk Mail filter in Outlook:

-In Outlook:

1. Tools > Options...

2. 'Preferences' tab, under the E-Mail section

3. Click the 'Junk E-Mail...' button

4. Select ‘No automatic filtering’

5. Click ‘Apply’

6. Click ‘OK’

That's it!

Rescheduling a meeting in ACT! is just a drag-and-drop away!

Sat, 12 Aug 2006 15:27:35 GMT

June 20 2005

Q: I love my ACT! 6.0, but hate having to open a meeting just to reschedule it?

A: Yes, there is a fast way to reschedule meetings in ACT! versions 5.0/2000 through ACT! 2005

Here's how:

In ACT!:

1. Open your Calendar (Daily, Weekly, or Monthly whatever)

2. Find the Meeting you want to reschedule

3. Click and drag the 'Handshake' icon located on the scheduled Meeting to the new time within the same day or onto the new day.

*You can even reschedule the Meeting into a new week by dragging it into the appropriate day on the mini calendar at the upper right hand side of the window (Strangely, this works only with ACT! 5.0/2000 or ACT! 6.0/2004)

My Friends are Junk Emailers

Mon, 31 Jul 2006 23:26:54 GMT

June 13 2005

Q: My company has anti-spam filters on our network. My Outlook 2003's Junk Email filter is capturing legitimate emails. How do I turn-off this filter?

A: Here's how:

-In Outlook 2003

1. Tools > Options...

-In the 'Preferences' tab

2. Click 'Junk E-Mail...'

-In the 'Options' tab

3. Select 'No automatic filtering'

4. Click 'Apply'

5. Click 'OK'

6. Click 'OK'

That's it!

How can I change what Contact fields Outlook displays in 'Address Card' mode?

Mon, 31 Jul 2006 23:17:49 GMT

June 6 2006

Q: I have my Contacts arranged in the default Address Card mode in Outlook. I want to eliminate some of the fields that are displayed. How can I do that?

A: Here's how:

In Outlook:

1. Open your Contacts folder

2. View > Arrange By > Current View > Customize Current View…

3. Click the ‘Fields…’ button

-You are presented with the ‘Show Fields’ window

-In the left Column are the Available fields for display

-In the right Column are all the Contact fields currently displayed and their order of display

4. Use the ‘Add ->’ and ‘<-Remove’ buttons to choose what fields you want displayed

-You can then adjust which field is displayed first, then the next one below that one, and so on by

5. Select/Highlight the fields you want to move then

6. Click either the ‘Move Up’ and ‘Move Down’ buttons

Now, you can customize your Contacts folder to your specific needs!