Business Software Made Easy - Time Saving Tips

Synchronize your files the easy way with SyncToy

Sun, 16 Dec 2007 20:48:18 GMT

Originally Posted: Dec 16 2007

If you are like most people, you probably spend some time on your home computer completing work-related documents, spreadsheet, presentations etc. You probably then save or copy those files to a USB flashdrive, take it to work, and either print, e-mail, or work on them some more on your work computer. After a while you may loose track of what file has the most recent edits - is it the one on your flashdrive or your home computer?

If this sounds like you, you are in luck. Microsoft has a handy and FREE software called SyncToy. SyncToy will synchronize selected Folders on your computer with your flash drive (or even another computer if it is connected to your network). Download and setup is easy.

To Download:

1. Go to: http://www.microsoft.com/windowsxp/using/digitalphotography/prophoto/synctoy.mspx

2. Download SyncToy from the 'download' link on the right hand side of the screen

3. Click Run to install SyncToy

5. Click on the SyncToy icon in you Start menu (In All Programs, it should be near the end of the list)

6. Click 'Create new folder pair'

-The Wizard starts and helps you select which Folders you want to Sync

7. Sync!

That's it!

What is the difference between Standby and Hibernate?

Sun, 9 Dec 2007 21:45:25 GMT

Well, I have been recently asked another fundamental question about Windows - What is the difference between Standby and Hibernate? You probably already know that both are designed as an energy conservation activity in your computer, but what is the difference between the two? Here's a simple explanation:

Standby (Think 'Nap'):

When your computer goes into Standby, it will turn-off the power to all devices directly connected to your computer (your hard drive, modem, monitor, etc), but keeps power to your computer's memory. This allows it to conserve power but to quickly come back when you press the power button.

Hibernate (Think 'Deep Sleep'):

When your computer goes into Hibernate, it will 'take a picture' of all the programs and files you currently have open, save it to a special part of your hard drive, then shut down the power to all parts of the computer. When you press the power button to wake it up, it will restore power to all parts of the computer then restore your screen according to the programs and files you had open.

You can adjust how and how long it takes for either of these energy saving activities to start in the Power Management section of the Control Panel.

In Windows XP:

1. Start (button) > Control Panel > Power Options

To Customize Standby:

-In the Power Schemes tab

-In the Power schemes field:

2. Select a power scheme profile from the drop-down list

Alternatively, you can:

2. Setup your own power scheme by adjusting the times in the Plugged in and Running on Batteries (if you are using a laptop) profiles. This might be helpful if you want your laptop to stay on longer before going into Standby

To Customize Hibernate

3. Click on the Advanced tab

4. Select how you want Hibernate to turn-on from the drop-down lists

5. Click Apply

6. Click OK

In Vista - Standby and Hibernate have been combined

1. Start (button) > Control Panel > Power Options

2. Choose one of the three Power Plans (Balanced, Power Saver, or High Performance)

3. Exit the window

-Your power plan is saved

That's it!

What is the winmail.dat attachment that I keep getting with my emails?

Sun, 2 Dec 2007 20:59:11 GMT

Have you ever received an e-mail that had a winmail.dat attachment? Have you ever wondered what it is?

The winmail.dat attachment is created when the sender of the email has set their Outlook to format new emails in RTF (Rich Text Format). The sender doesn't see the attachment when they create the email, rather it is generated as it makes its way to your Inbox because of a variety of reasons. The winmail.dat attachment appears with their email and there really isn't much much we can do about receiving it.

On the other hand, if your email recipients say they keep getting winmail.dat attachments, you can change your email format to keep from sending this attachment again. Here's how:

In Outlook:

1. Tools > Options

2. Click the 'Mail format' tab

-In the 'Compose in this message format' field

3. Select 'HTML' from the drop-down list

4. Click 'Apply'

5. Click 'OK'

When you send your next email, you'll be good to go!