Business Software Made Easy - Time Saving Tips

How to hide the Ribbon in Office 2007

Sun, 28 Oct 2007 20:12:23 GMT

Oct 29 1007

If you are using the 2007 version of Office, you probably are still trying to get used to the Ribbon that has replaced the Toolbar. Well, one handy feature of the Ribbon is that you can hide it while working on a Word document, Excel Spreadsheet, etc. giving yourself a little more room to work.

Here's how to set it up:

1. Start a Microsoft Office 2007 program - like Word

2. Click the 'Customize Quick Launch Toolbar' button

3. Select 'Minimize the Ribbon'

-Here's the Ribbon afterward

Just click Home, Insert, Page Layout, tab and the ribbon is revealed.

That's it!

Microsoft Word Numbering numbering more than you want?

Sun, 21 Oct 2007 21:24:13 GMT

Oct 21 2007

If you use Microsoft Word you probably have use the Numbering feature to number several lines (paragraphs) in sequence. The problem with this feature is that if you try to apply the Numbering feature to several lines scattered within the a document, sometimes Microsoft Word tries to carry-over the previous numbering sequence to additional lines which you may not necessarily want.

To quickly overcome this, here’s what you do:

1. Select/Highlight the Entire Line (Paragraph)

2. Right Click on the Selected Line

3. Select ‘Restart Numbering’ or in Word 2007 select ‘Restart at 1’

If you never used the Numbering feature, here’s how:

1. Select the Lines (paragraphs) that you want to apply a numbering sequence

2. Format > Bullets and Numbering…

3. Click the ‘Number’ tab

4. Select the Number format style you like

5. Click OK

*You can even select the Numbering button in the Formatting Toolbar at the top of the Screen

That's it!

Why can't I open Word or Excel files with 'X' at the end?

Mon, 15 Oct 2007 11:45:48 GMT

Oct 15 2007

You may have started to receive Word and Excel files from your colleagues that you find that you can't open. They usually end with 'X' after their name like Proposal.docx or Commission Totals.xlsx. These files were created in using the 2007 version of Word and Excel respectively and unlike other versions they are not backwards compatible. In this case we have two solutions.

First, we can download a free converter from Microsoft that will allow us to access files created in Office 2007 software programs at:

http://www.microsoft.com/downloads/details.aspx?FamilyId=941b3470-3ae9-4aee-8f43-c6bb74cd1466&displaylang=en

Second, we can ask our colleagues with Office 2007 to save the files in 97-2003 format by:

1. Click the Office button in the upper left hand side of the screen

2. Click 'Save As'

3. Select ' _____ 97 - 2003 ___' from the list

4. Name and save the file as you would normally

That's it!

Save your typing, just paste your Contact's info into an e-mail

Sun, 7 Oct 2007 19:50:55 GMT

Oct 10 2007

It has been a little while since I last gave a tip on ACT. Here's one that I that I think you will like.

Let's say that a colleague asked you for the Contact info for someone you have in your database. You probably know that you can send their info as a .vcf attachment, but there is alternative. Here's how:

In ACT! all versions

1. Lookup the Contact who's information you want to send in your ACT! database

2. View their Contact record (the screen that depicts only their info)

3. Press CTRL + C (copy) - nothing will appear to happen

4. Create a new blank e-mail in either ACT email, Outlook, etc.

5. Press CTRL + P (paste)

The Contact's basic contact info is inserted into the body of the email.

If you are wondering how to insert a Contact's information as a .vcf attachment (this includes more complete information and the recipient can then just open the attachment and save them directly into their ACT! database) here's how:

In ACT! all versions

1. Create a new e-mail in ACT! E-mail

-In the new e-mail window

2. Insert > Contact...

3. Locate the Contact you want to attach

4. Click 'Add>'

5. Click 'OK'

6. Complete and send the e-mail as normal

That's it!

Using the Zoom in Internet Explorer 7

Mon, 1 Oct 2007 10:17:42 GMT

October 1 2007

If you use Internet Explorer version 7 (the one with tabs), you may find that some of the webpages are a little hard to read because the text is too small. Using the new Zoom feature will quickly make the text easier to ready.

With Internet Explorer 7 open:

1. Hold Down your Control Key on your keyboard

2. Scroll away from you using your scroll wheel on your mouse

If you don't have a scroll wheel on your Mouse

1. Look at the lower right hand side of the IE window and find '100%'

2. Click the drop-down to the right of '100%'

3. Select the desired Zoom level

How do you know if you have Internet Explorer 7?

1. Press the Alt key - this reveals the Menu Bar

2. Help > About Internet Explorer

If you don't have Internet Explorer 7 (ver 6 or older) you can adjust the Text Size (not the same as using the Zoom, but close)

1. View > Text Size >

2. Select the desired size