Business Software Made Easy - Time Saving Tips

Using the Zoom in Internet Explorer 7

Mon, 1 Oct 2007 10:17:42 GMT

October 1 2007

If you use Internet Explorer version 7 (the one with tabs), you may find that some of the webpages are a little hard to read because the text is too small. Using the new Zoom feature will quickly make the text easier to ready.

With Internet Explorer 7 open:

1. Hold Down your Control Key on your keyboard

2. Scroll away from you using your scroll wheel on your mouse

If you don't have a scroll wheel on your Mouse

1. Look at the lower right hand side of the IE window and find '100%'

2. Click the drop-down to the right of '100%'

3. Select the desired Zoom level

How do you know if you have Internet Explorer 7?

1. Press the Alt key - this reveals the Menu Bar

2. Help > About Internet Explorer

If you don't have Internet Explorer 7 (ver 6 or older) you can adjust the Text Size (not the same as using the Zoom, but close)

1. View > Text Size >

2. Select the desired size

Drag your mouse to enter a series of dates in Excel

Mon, 8 Jan 2007 09:28:54 GMT

Feb 27 2006

Q: I saw one of my co-workers enter a series of months across the top of a spreadsheet. She did it so quickly I didn’t see how it was done. Can you tell me how to do this?

A: This Excel short-cut is very handy. It works with Months and Days of the Week and can be used to fill-in either rows or columns

Say you are creating a spreadsheet with a row of Months across the top. Here’s how you can fill-in the Months:

1. Place the Cursor into the cell you want to start the series of Months (Ex. Cell A1)

2. Type in ‘January’

-Notice the black box at the lower right-hand side of the cell (or at least it is a little darker around the corner)

3. Place the Cursor over that black box until it turns into a solid cross ‘+’

4. Drag to the next cell B1

-It is automatically filled-in with February

This also works with abbreviations (Jan, Mon, etc.)!

Rename a file

Fri, 16 Jun 2006 11:57:54 GMT

March 21 2005

Q: Somehow I renamed a file when I was moving between my word processor and a network folder. How can I rename the file without opening it and doing a File > Save As?

A: All you need to do to rename a file is:

1. Open the Folder that contains the file you want to rename

2. Right Click on the File

3. Select 'Rename' from the Pointer menu

4. Type in the new name you want to give to that file

5. Press the ENTER key when done

That’s it!

You can also Select/Highlight the file, press the F2 key, type in the new name, the press the ENTER key.

Let your mouse be your schedule administrator

Fri, 16 Jun 2006 00:57:01 GMT

February 21 2005

Q: Is there a faster way to reschedule my Appointment in Outlook than opening the meeting and entering in the new day & time?

A: Yes, you can just drag and drop the Appointment/Meeting to the new date. Here's how:

In Outlook:

1. Open your Calendar folder

2. Find the Appointment you want to reschedule

3. Click once on the Appointment to select/highlight it

-It is outlined in blue

4. Click on the left vertical blue margin of the Appointment and drag it to the new time within the same day or onto the new day in the mini Calendar.

Open Outlook Folders in individual windows

Fri, 16 Jun 2006 00:23:48 GMT

February 7 2005

Q: When I am looking for an email in my Inbox in Outlook, sometimes I need to open my Contact folder to look up an important contact. When I go back, I loose the spot I was in in my Inbox. How can I keep this from happening?

A: You can avoid this minor frustration by opening a separate window for your Inbox. Here's how you do it:

-In Outlook

1. Right Click on the Folder you want to open in a new window

-You can even Right Click on the short-cut buttons at the lower left-hand side of Outlook in the 2003 version

2. Select ‘Open in New Window’

Note: You can actually open several windows at the same time!

Secret way to Maximize a Window

Thu, 15 Jun 2006 23:45:26 GMT

January 3 2005

Q: I was double clicking on an Icon on my desktop and I inadvertantly Maximized an open Window next to it. What happened?

A: You Maximized the Window using a little known short-cut. What happened is rather than double-clicking on the Icon, you double-clicked on the Title Bar (The title bar is the colored area at the top of a window that includes the name of of the program, file, or folder that is open). You can double-click again in the Title bar and the window will be restored.

Email Search in ACT! - Finally!

Thu, 15 Jun 2006 08:15:24 GMT

May 15 2006

Q: Is there a way that I can search for a specific email(s) in ACT!

A: If you are using ACT! 2005 or newer, you're in luck. For those who don’t know, ACT! (a very popular contact management database) can be configured to use your existing Outlook, Outlook Exchange, or Outlook Express email accounts. You can even set it up as a stand-alone email program. The only problem is that there wasn’t a feature that could Find/Search for Email. In the 2006 version of ACT! that is no longer the case.

Here’s how to use the Email Search feature in ACT!:

-In your ACT! Email program

1. Right click on the Email Folder you want to search

2. Select ‘Find Message…’

3. Enter any criteria you want to use to search for that Email like; Who its from, who it was sent to, any part of the Subject, or any part of the Message (body)

4. Click ‘Find Now’

-The Emails that meet the criteria are displayed at the bottom of the Find Message window. Just double click on any Email and it is automatically displayed!