Business Software Made Easy - Time Saving Tips

Adjust your Outlook Email Folder's Font Size - When changing your screen resolution isn't enough

Sun, 26 Oct 2008 21:05:25 GMT

Originally Posted October 26 2008

Even after tweaking your computer screen resolution, the Font in your Outlook e-mail folders may still not be adjusted to a size that is large enough to read comfortably. You can adjust the Font size in Outlook, but the menu to do this is not easy to get to. Here's how.

In Outlook 2003 and 2007

View > Current View > Customize Current View...

-The Customize View: Messages window appears

Click the 'Other Settings...' button

-The Other Settings window appears

Click the 'Column Font...'

-The Font window appears

Select a size that is easier to read - usually 10pt works well

*You can even change the Font style if you wish

Click the 'OK' button when done

Continue by clicking the 'Row Font...' and 'Font...' buttons in the Other Settings window and change the Font size (and style) to match)

-When done

Click OK

Click OK

-The Font size is changed

That's it!

What is the winmail.dat attachment that I keep getting with my emails?

Sun, 2 Dec 2007 20:59:11 GMT

Have you ever received an e-mail that had a winmail.dat attachment? Have you ever wondered what it is?

The winmail.dat attachment is created when the sender of the email has set their Outlook to format new emails in RTF (Rich Text Format). The sender doesn't see the attachment when they create the email, rather it is generated as it makes its way to your Inbox because of a variety of reasons. The winmail.dat attachment appears with their email and there really isn't much much we can do about receiving it.

On the other hand, if your email recipients say they keep getting winmail.dat attachments, you can change your email format to keep from sending this attachment again. Here's how:

In Outlook:

1. Tools > Options

2. Click the 'Mail format' tab

-In the 'Compose in this message format' field

3. Select 'HTML' from the drop-down list

4. Click 'Apply'

5. Click 'OK'

When you send your next email, you'll be good to go!

How can I stop the Read Receipt requests in Outlook?

Sun, 19 Aug 2007 21:46:01 GMT

August 19 2007

Don't you hate it when you get those 'The message sender has requested a read receipt. Would you like to send one now?' when you are checking your e-mail in Outlook? Even if it is from someone you know, acknowledging when you read an e-mail is a little intrusive. If you are tired of dealing with these requests, you can suppress this request automatically and prohibit a message from being sent to the Sender for all e-mails with this request. Here's how:

In Outlook (all versions)

1. Tools > Options...

-Under the Preferences tab

2. Click the 'Email Options...' button

3. Click the 'Tracking Options...' button

-Under the last section

4. Select 'Never send a response'

5. Click OK

6. Click OK

7. Click OK

That's it!

How to resend a previously sent email in Outlook

Sun, 15 Jul 2007 22:48:33 GMT

July 16, 2007

Lately I have been doing a lot of training in Outlook. One of the most popular hints that I have been sharing is how to resend a sent email - Usually, saving time spent trying to cut & paste an email into a new email in order to resend.

In Outlook 2003 and older:

1. Open your Sent folder

2. Find and Double click on the email you want to resent to open it

-In the Toolbar

3. Actions > Resend This Message...

-Your message is re-queued

4. Click Send to resend

In Outlook 2007:

1. Open your Sent folder

2. Find and Double click on the email you want to resent to open it

3. Click 'Other Actions' in the Actions portion of the toolbar

4. Click 'Resend This Message...'

-Your message is re-queued

5. Click Send to resend

This is helpful especially if you send an email with an attachment and forget the attachment (like that never happens)!