Business Software Made Easy - Time Saving Tips

Set Microsoft Word 2007 to save as version 97 - 2003 as Default

Mon, 5 May 2008 22:46:41 GMT

Originally Posted May 5 2008

I don't mean to keep repeating the same topic, but if you are using Microsoft Office (that means Word 2007, Excel 2007, PowerPoint 2007, etc.) your files are saved in a format that is not directly compatible with Microsoft Office version 2003. This means that if you create a document in Word 2007 and email it to someone using 2003, they won't be able to open it unless they go to Microsoft and install the converter software.

There is an easier way than relying on others to download and install the converter - set your Microsoft Word 2007 to default to 'Save As 2003 version'.

In Microsoft Word 2007

1. Click the Office Button

2. Click Word Options

3. Click 'Save'

4. Select 'Word 97-2003 Document (*.doc)

5. Click OK

That's it!

This same process will work for the other Microsoft 2007 software (PowerPoint, Publisher, etc).

Make your Word 2007 QuickAccess Toolbar like your Toolbar in 2003

Sun, 2 Mar 2008 21:35:09 GMT

Originally Posted Mar 3 2007

If you are still stuggling like most of us with the transition to Microsoft Word 2007, here is something that may help - customize your Quick Launch toolbar in Word 2007 to mimick the Standard Toolbar in Word 2003.

Microsoft Word 2003 Standard Toolbar:

Once created, you can quickly find the icons (and hence functions) that you were familiar with in Word 2003. Here's what you do:

Start Word 2007

Click the drop-down for the Quick Launch toolbar in the upper right-hand side of Word

Select 'More Commands...'

-The More Commands window appears

Select the following from the window on the left hand side and arrange them in the following order:

-New

-Open

-Save

-E-mail

-Quick Print

-Print Preview

-Spelling & Grammar

-Cut

-Copy

-Paste

-Format Painter

-Undo

-Redo

-Insert Hyperlink

-Borders

-Insert Table

-Columns

-Chart Quick Styles

-Document Map

-Show all

-Zoom

-Help

Click 'OK'

The QuickLaunch toolbar should look like this:

That's it!

How to change new Word documents from double to single space in Word 2007

Sun, 10 Feb 2008 23:34:39 GMT

Originally Posted Feb 10 2007

Updated 4/13/08

If you are one of the new users of Microsoft Office 2007, undoubtedly you are using MS Word. You have probably have noticed that the line spacing is different than earlier versions. Actually, the line spacing is set to 1.5 lines between each line by default. If you find this undesirable, there is a way to fix it. Here's how

This makes the change to eliminate the additional spacing. In Word 2007

-Under the Home tab in the Ribbon

1. Find the Paragraph section

2. Click the down right arrow

-The Paragraph window appears

3. Change the After field to '0 pt'

4. Select 'Single' from the Line spacing: field

5. Click the 'Default...'

6. Click 'Yes'

You can also use this to change the default Font and Font Size.

That's it!

How to hide the Ribbon in Office 2007

Sun, 28 Oct 2007 20:12:23 GMT

Oct 29 1007

If you are using the 2007 version of Office, you probably are still trying to get used to the Ribbon that has replaced the Toolbar. Well, one handy feature of the Ribbon is that you can hide it while working on a Word document, Excel Spreadsheet, etc. giving yourself a little more room to work.

Here's how to set it up:

1. Start a Microsoft Office 2007 program - like Word

2. Click the 'Customize Quick Launch Toolbar' button

3. Select 'Minimize the Ribbon'

-Here's the Ribbon afterward

Just click Home, Insert, Page Layout, tab and the ribbon is revealed.

That's it!

Microsoft Word Numbering numbering more than you want?

Sun, 21 Oct 2007 21:24:13 GMT

Oct 21 2007

If you use Microsoft Word you probably have use the Numbering feature to number several lines (paragraphs) in sequence. The problem with this feature is that if you try to apply the Numbering feature to several lines scattered within the a document, sometimes Microsoft Word tries to carry-over the previous numbering sequence to additional lines which you may not necessarily want.

To quickly overcome this, here’s what you do:

1. Select/Highlight the Entire Line (Paragraph)

2. Right Click on the Selected Line

3. Select ‘Restart Numbering’ or in Word 2007 select ‘Restart at 1’

If you never used the Numbering feature, here’s how:

1. Select the Lines (paragraphs) that you want to apply a numbering sequence

2. Format > Bullets and Numbering…

3. Click the ‘Number’ tab

4. Select the Number format style you like

5. Click OK

*You can even select the Numbering button in the Formatting Toolbar at the top of the Screen

That's it!