Originally Posted October 26 2008

Even after tweaking your computer screen resolution, the Font in your Outlook e-mail folders may still not be adjusted to a size that is large enough to read comfortably.  You can adjust the Font size in Outlook, but the menu to do this is not easy to get to.  Here's how.

In Outlook 2003 and 2007

1. View > Current View > Customize Current View...
   
   
   -The Customize View: Messages window appears
2. Click the 'Other Settings...' button
   
   
   -The Other Settings window appears
3. Click the 'Column Font...'
   
   
   -The Font window appears
4. Select a size that is easier to read - usually 10pt works well
   *You can even change the Font style if you wish
5. Click the 'OK' button when done
   
    
6. Continue by clicking the 'Row Font...' and 'Font...' buttons in the Other Settings window and change the Font size (and style) to match)
   -When done
7. Click OK
8. Click OK 
   -The Font size is changed

That's it!

Originally Posted March 9, 2008

I have gotten a few requests on how to attach your vCard to your outbound emails in Outlook (a vCard is an attachment to your email that contains your contact info you have previously entered).  It is very handy since the recipient can merely double-click on the attachment then click on Save and Close and your contact info is saved to their Contacts folder.  Here's how you do it:

In Outlook (This depicts versions through 2003.  The 2007 version is very similar)
Create a vCard for yourself in your Contacts folder
In Outlook:
1. Open your Contact folder

2. Click New
3. Enter your contact information
4. Click the 'Save and Close' button

Setup Outlook to include your vCard with all your outbound emails
1. Click Tools > Options...
 

2. Click the 'Mail Format' tab
3. Click the 'Signatures...' button

4. Select your default email signature
Note: in 2007, click the 'Business Card' button, then click 'OK'
5. Click the 'Edit...' button

6. Click the 'New vCard from Contact...' button

7. Select your contact record info (be sure not to select your entry for your Business Fax)
8. Click 'OK'
 

Caveat: Completing the above steps will send a vCard with every outbound email - which may be annoying to people you email regularly since it will appear like each of your emails has a file attached.  Instead, you may want to send your vCard selectively.  You can do that by:

1. Create a new email
2. Insert > Item...

3. Select your Contact
4. Click 'OK'

That's it!

Have you ever received an e-mail that had a winmail.dat attachment?  Have you ever wondered what it is?

The winmail.dat attachment is created when the sender of the email has set their Outlook to format new emails in RTF (Rich Text Format).  The sender doesn't see the attachment when they create the email, rather it is generated as it makes its way to your Inbox because of a variety of reasons.  The winmail.dat attachment appears with their email and there really isn't much much we can do about receiving it.

On the other hand, if your email recipients say they keep getting winmail.dat attachments, you can change your email format to keep from sending this attachment again.  Here's how:

In Outlook:
1. Tools > Options
2. Click the 'Mail format' tab
-In the 'Compose in this message format' field
3. Select 'HTML' from the drop-down list
4. Click 'Apply'
5. Click 'OK'

When you send your next email, you'll be good to go!

August 19 2007
Don't you hate it when you get those 'The message sender has requested a read receipt.  Would you like to send one now?' when you are checking your e-mail in Outlook?  Even if it is from someone you know, acknowledging when you read an e-mail is a little intrusive.  If you are tired of dealing with these requests, you can suppress this request automatically and prohibit a message from being sent to the Sender for all e-mails with this request.  Here's how: