Sept 18 2006
Q: I use Microsoft Outlook to manage all my Contacts, Emails, Calendar, etc. When I create a new email and I click on the 'To:' button, the Contacts listed usually appear twice-once with their E-mail address and again with their Fax number. Even this had been a mystery to me for a while. How can I suppress the Fax number from appearing?

A: In Outlook

1. Open the Contact Folder

2. Double click on a Contact record that has a Fax number-Usually the 'Business Fax' field

3. Enter a 'F' for fax or 'BF' for business fax so it reads something like 'F512-555-1212'

4. Click 'Save and Close' when done

I admit that this will take a little bit of time to complete, but this will un-flag the Business Fax number as a fax number and remove it from the list when creating a new email.