You have Outlook and you have a smartphone. Now your dilemma is how to sync your Outlook info 12/4/2011 10:07:05 PM Link 0 comments | Add comment
You have Outlook and you have a smartphone. Now your dilemma is how to sync your Outlook info-Email-Contacts-Calendar-Tasks-Notes between the two. Which is the best solution?
Here is a comparison between the popular smartphones and sync methods
|
|
iPhone/iPad |
iPhone/iPad |
Android |
BlackBerry |
Any Smartphone |
|
Solution |
USB via iTunes |
iCloud |
USB via Android Sync
Software |
USB via BlackBerry manager |
Gmail |
|
Method |
USB |
Wireless |
USB |
USB |
Wireless |
|
Email (email and email folders) |
N |
Y |
N |
N |
Y
(When setup as IMAP) |
|
Contacts |
Y |
Y |
Y |
Y |
N^ |
|
Calendar |
Y |
Y |
Y |
Y |
Y^^ |
|
Tasks |
Y* |
Y |
Y |
Y |
Y |
|
Notes |
Y* |
Y |
Y |
Y |
N |
iPhone/iPad USB cable via iTunes
Pros
• Free
Cons
• Have to physically plug-in to your computer to sync
• Does not synchronize Email
Note:
*On 4G and better iPhones & 3G and better iPads
iPhone/iPad via iCloud
Pros:
• Works wirelessly and automatically.
Cons:
• Paid Service
• Will not group/display your Contacts if Categorized in Outlook.
• Categories will not appear on you iPhone and Categories will not appear in Outlook
• If the total amount of information in Outlook is larger than +/-4GB, it will not synchronize
Android USB via Android Sync Software
Pros:
• Free
Cons:
• Have to physically plug-in to your computer to sync
• Does not synchronize Email
• Categories don't sync
Blackberry
Pros:
• Free
Cons:
• Will sync Categories only on supported phones
• Have to physically plug-in to your computer to sync
• Does not synchronize Email
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Any smartphone with Gmail
Pros:
• Works Wirelessly
Cons:
^To sync Contacts, domain (your www.whatever.com must be setup in GoogleApps) and you need to download and install additional software
^^Need to download and install additonal software to sync Calendar
• If the total amount of information in Outlook is larger than +/-4GB, it will not synchronize
Summary:
The bottom line is how up to date your information needs to be on either your computer or smartphone. Any one of these methods may work for you depending on your specific needs.
Personally, my needs are:
• Use Outlook 2010
• Have a smart-phone - Android Samsung Galaxy Epic
• Need my contacts and calendar to update automatically since I am out in the field 90% of my day
I use an option not listed above - Hosted Exchange.
Hosted Exchange is a service available from a variety of providers. It works on almost any smartphone. Here's the break-down:
|
|
Anyphone |
|
Solution |
Hosted Exchange |
|
Method |
Wireless |
Email
(Email and email folders) |
Y |
|
Contacts |
Y |
|
Calendar |
Y |
|
Tasks |
Y |
|
Notes |
Y |
Anyphone with Hosted Exchange
Pros:
• It's wireless and automatic
• Everything syncs
• Outlook can have up to 25GB of information and still sync
• It works on almost any smartphone regardless of brand
Cons:
•It is a paid service that ranges from $5-15/month depending on how much Outlook information you sync
Setting up Hosted Exchange or any synchronization solution can be daunting. If you need help, give me a call at 512-451-9720 or reply to my email at: pmurillo@businesssoftwaremadeeasy.com
That's it!
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